Junzen Shotokan Karate Privacy Policy

Effective from 2nd June 2021

Junzen Shotokan Karate (JSK) respects the privacy rights of its users and recognise the importance of protecting their personal data.

This Junzen Shotokan Karate Membership Privacy Policy (the "Privacy Policy") provides information relating to the collection, processing, use and privacy of information you submit through the Junzen Shotokan Account. The information will primarily be collected by JSK.

JKL referred to as "Junzen" or "we" or "our".

1 Personal Data of Children

If you – as the holder of parental responsibility – register a Junzen membership on behalf of your child, the personal data of your child is collected, processed and used in accordance with this Privacy Policy. Where your child is below the age of 16 years and where the legal basis for the processing of the personal data is a consent pursuant to Art. 6 para. 1 (a) GDPR, consent must be given or authorised by you as the holder of parental responsibility and via the parental consent mechanism provided for by Junzen.

2 What Information We Collect and Process

 

2.1 Information about Your Person

For the registration of your Junzen membership will collect your email address, telephone number, residential address and date of birth. The provision of this information is necessary to register a Junzen membership and to use the Junzen Membership Service.

 

2.2 Information Related to Your Use of Junzen Shopping Services

In order to use Junzen Shopping Services (e.g. to purchase a class), the information about your person will be shared with JSK. Depending on the payment method you choose, you may need to provide payment data to JSK to enable the transaction. If you pay by credit card, you need to provide credit card information (credit card number, expiration date and security code) to JSK to enable the transaction.

JSK collects and processes information about the transactions made via the Junzen Shopping Services, such as the class payments.

JSK may also collect and process information about the way you use the Junzen Shopping Services, such as which sections of the Junzen Shopping Services you visit and  how you navigate in the Junzen Shopping Services.

2.3 Cookies and Similar Technology

2.3.1 General Information

Online content offered by Junzen may use cookies and other similar technologies. Cookies are small files downloaded to your device. Cookies help us to ensure the safety and smooth functionality of our services (security cookies and session cookies) and to collect information about the preferences of users in order to make our online offers more attractive for users (tracking cookies).
The security and session cookies that we serve are necessary to provide you with the Junzen Account Service you have requested. For example, we serve cookies that enable us to authenticate you when you use the Junzen Account Service and to maintain your online session. JSK also serves cookies that are required in order to make the shopping basket function available to you in Junzen Shopping Services.
Apart from cookies that are necessary for the provision of our services, online content offered by Junzen may use tracking cookies. If we use tracking cookies, we will inform you about the use of and details of such tracking cookies and describe the available options to enable or disable such tracking cookies in the respective privacy policies.

2.3.2 Google Analytics

Our online features use Google Analytics, a web analysis service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google Ireland"). Google Analytics uses cookies that are stored on the device you use and facilitate the analysis of your use of the the online features. The information generated by the cookie about your use of the online features may be transmitted to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google") and stored by Google on servers located in the United States. If IP anonymisation has been activated, the IP address of users located within a country of the European Union or in other states contracting to the Agreement on the European Economic Area will be shortened. Only in exceptional cases will a complete IP address be transferred to a server by Google in the United States and shortened there. IP anonymisation is activated. On our behalf, Google Ireland will use this information for the purpose of evaluating the online features for us, in order to compile reports on the activity on the Digital Products and the online features, and to provide other services relating to the activity and internet usage for us. Google Ireland will not associate the IP address transferred in the context of Google Analytics with any other data held by Google Ireland.
For further information please visit https://support.google.com/analytics/answer/6004245?hl=en.

 

2.3.3 Google reCAPTCHA

Some of our online features you can use with your Junzen Account may also use the service Google reCAPTCHA. This service is provided by Google Ireland.
reCAPTCHA is used to check whether the data entered in the respective online feature has been entered by a human or by an automated program. reCAPTCHA analyzes the user's behavior based on various characteristics, e.g. IP address, duration of the visit of the feature or the user's mouse movements. The analysis starts automatically as soon as the user enters the respective subpage of the online feature where reCAPTCHA is used.
Google Ireland may transfer the data collected via reCAPTCHA to Google in the United States.

For further information about reCAPTCHA please visit https://www.google.com/recaptcha/about/.

 
3 How Information Is Used – Purposes of Processing

 

3.1 Providing the Service

 

We collect and further process the information we collect in order to:

  • Register your Junzen Account and to provide you with access to your Junzen Account;

  • Provide you content, products and services available via the Junzen Account Service and to enable your participation in activities supported by the Junzen Account Service;

  • Process orders and requests that you make via the Junzen Account Service; and

  • Provide consumer support.

If you use Junzen Shopping Services, JSK processes the information about the transactions you make to the extent necessary to process your orders, to provide you with your transaction history and receipts and to meet JSK's financial and legal obligations. If you use a credit card in the Junzen Shopping Services, JSK processes your credit card data to conduct the payment. In order to allow that you do not need to re-enter your credit card details for your next transaction, JSK offers you the option to store your credit card details as an additional service. JSK will store the number of your credit card separately according to the rules issued by the credit card provider.
The legal basis for the processing referred to in this Section 3.1 is the provision of the service you have requested (Art. 6 para. 1 (b) GDPR).

3.2 Fraud Prevention and Prevention of Other Illegal Activities

We may process the collected information as far as necessary to prevent fraud, potentially illegal or offensive activities, or to enforce our rights or the rights of our users. The legal basis for this processing is Art. 6 para. 1 (f) GDPR. The legitimate interest we pursue is the prevention of fraudulent and illegal activities; the protection of our systems and networks, the Junzen Account Service and of our users; and the enforcement of our legitimate rights and rights of our users.

You have the right to object, on grounds relating to your particular situation, at any time to such processing. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy.

3.3 Usage Information

"Usage Information" as referred to in this Section 3.3 includes all information submitted through Junzen Account as well as all information collected and processed when using Junzen Account Services.

3.3.1 Provision of Junzen Account Services

We process the Usage Information for the provision of the Junzen Account Services. The legal basis for the processing referred to in this Section 3.3.1 is the provision of the service you have requested (Art. 6 para. 1 (b) GDPR).

3.3.2 Product and Service Improvement

We process the Usage Information (excluding, however, your payment data) to perform analytics and statistics of the usage of the Junzen Account Service in order to improve and optimize the Junzen Account Service and our products, services and our performance.
The legal basis for this processing is Art. 6 para. 1 (f) GDPR. The legitimate interest we pursue is the improvement and optimisation of the Junzen Account Service and of our products and performances which is to the benefit of the users.
You have the right to object, on grounds relating to your particular situation, at any time to such processing. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy or you can opt out of the processing of your information for such product and service improvement purposes at any time in your Junzen Account settings.

3.3.3 Customised Offers and Recommendations

We may also process the Usage Information for purposes of customised marketing, so that content, products and services can be tailored to meet users' needs and the recommendations and offers displayed via the Junzen Account Service or other online activities can be customized accordingly.
The legal basis for this processing is Art. 6 para. 1 (f) GDPR. Junzen has a legitimate interest in processing your information for such purposes of customised marketing as it avoids displaying recommendations and offers that are irrelevant for the user. Customized recommendations and offers have an increased relevance to the user and thus improve the online experience for the benefit of the user.
You have the right to object at any time to the processing of your information for such purposes of customised marketing. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy or you can opt out of the processing of your information for such purposes of customised marketing at any time in your Junzen Account settings.
If you – as the holder of parental responsibility – have registered a Junzen Account on behalf of your child below the age of 16 years, information of your child will not be processed for purposes of customised marketing.

3.4 Cookies and Similar Technologies

3.4.1 General Information

The legal basis for using security and session cookies as explained in Section 2.4.1 above is the provision of the service you have requested (Art. 6 para. 1 (b) GDPR).

3.4.2 Google Analytics

The legal basis for using Google Analytics (see above Section 2.6.2) and for analysing usage of our Junzen Account Service is Art. 6 para. 1 (f) GDPR. The legitimate interest we pursue is the improvement and optimization of our service for the benefit of our users. You have the right to object, on grounds relating to your particular situation, at any time to such processing. To exercise this right with regard to the use of Google Analytics you may at any time opt out of the processing of your information for product and service improvement purposes in your Junzen Account settings.

If you do not object to the use of Google Analytics, information received via Google Analytics may be combined with your other information obtained through Junzen Account and used for the purposes as described in Section 3.4 above.

4 Marketing and Advertising Messages

 

Subject to your separate consent, Junzen may send you marketing and advertising messages about products of Junzen to your email address. You can withdraw your consent to receive marketing and advertising messages as described above at any time by placing a request on the contacts page.
If you provided such separate consent, we may also use your collected information to customise such marketing and advertising messages as well as collect information on whether you opened such messages and which links in their text you followed.
The legal basis for using your information to customise the marketing messages and for processing information on whether you opened such messages and which links in their text you followed is Art. 6 para. 1 (f) GDPR. Junzen has a legitimate interest in processing your information for customising marketing and advertising messages you agreed to receive as it avoids that you receive marketing and advertising messages that are not relevant for you. Collecting information on whether you opened such messages and which links you followed helps us to understand which messages and links are of increased relevance for you and to optimize any future marketing and advertising messages for your benefit.
You have the right to object at any time to the processing of your information for such customised marketing purposes. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy or you can opt out of the processing of your information for such customised marketing purposes at any time by contacting JSK.
If you – as the holder of parental responsibility – have registered a Junzen Account on behalf of your child below the age of 16 years, information of your child will not be processed for purposes of customised marketing.

5 User Communications

 

When you send an email or other communication to Junzen, we use those communications in order to process your inquiries and respond to your requests.
The legal basis for this processing is the provision of the service you have requested (Art. 6 para. 1 (b) GDPR).

6 Who Has Access to Your Information

In compliance with applicable data protection requirements, JSK may also use third-party data processors and may share your formation with such third party data processors acting on JSK's behalf to provide services in connection with Junzen Account Service. Where such third party processors are located outside the European Union respectively the European Economic Area, such third party processors are either located in a third country where the European Commission has decided that this country ensures an adequate level or appropriate safeguards for an adequate level of data protection are provided for by standard data protection clauses that have been adopted by the European Commission and that have been entered into between Junzen and the third party data processor.

7 Storage Time

 

We will only store your information as long as necessary to fulfil the purposes for which the information is collected and processed or – where the applicable law provides for longer storage and retention period – for the storage and retention period required by law. After that your personal data will be deleted.

In particular:

  • If you terminate your Junzen Account by contacting us as provided in Section 9 of this Privacy Policy, your personal data will be deleted. Please note that JSK is required to retain certain transactional data from Junzen Shopping Services you used under statutory commercial and tax law for a period of up to ten (10) years.

  • If you withdraw your consent on which a processing of your personal data or of the personal data of your child under the age of 16 year is based, we will delete your personal data respectively the personal data of your child without undue delay to the extent that the collection and processing of the personal data was based on the withdrawn consent.

  • If you exercise a right to object to the processing of your personal data, we will delete your personal data that we processed for the purpose to which you objected without undue delay, unless another legal basis for processing and retaining this data exists or unless applicable law requires us to retain the data.

8 Your rights under GDPR

 

In particular, but without limitation, you may have the following rights under applicable European data protection law:

  • Right of access: You have the right to obtain confirmation from us as to whether or not we process personal data from you and you also have the right to at any time obtain access to our personal data stored by us. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy..

  • Right to rectification of your personal data: If we process your personal data, we shall endeavour to ensure by implementing suitable measures that your personal data is accurate and up-to-date for the purposes for which we collected your personal data was collected. If your personal data is inaccurate or incomplete, you have the right to obtain the rectification of such data. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy. You can also change the information you provided in the accounts settings of your JSK Account.

  • Right to erasure of your personal data or right to restriction of processing: You may have the right to obtain the erasure of your personal data or the restriction of processing of your personal data. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy. The deletion of your Junzen Account will lead to a termination of the Junzen Account Agreement and prevent you from using the Junzen Account Service.

  • Right to withdraw your consent: If you have given your consent to the processing of your personal data or of the personal data of your child below the age of 16 years, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on the consent before the withdrawal. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy or you may use the withdrawal mechanism provided within the respective Junzen Account Services.

  • Right to data portability: You may have the right to receive the personal data concerning you and which you have provided to us, in a structured, commonly used and machine-readable format or to transmit those data to another controller. To exercise this right you may at any time contact us as provided in Section 9 of this Privacy Policy.

  • Right to object: You may have the right to object to the processing of your personal data as further specified in this Privacy Policy.

  • Right to lodge a complaint with supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority located in the European Union. You may contact the Hesse Data Protection Supervisor.

9 European Representative and Contact

 

If you - with regard to JSK being the controller - have any questions about this Privacy Policy, about JSK's data processing activities or if you want to exercise any of your rights under GDPR, please contact JSK.

10 Data Protection Officer
OPENING HOURS

Fridays

7:00pm-8:15pm

St Hilda's Church Hall, Stanwell Rd, Ashford, TW153QL, England

Contact US

Email: sensei@junzenkarate.com

Tel: 07595 291519

© 2021 Junzen Shotokan Karate